Food Choice Policy

Privacy Policy

Details of what information we collect from you, what we do with it and who it might be shared with.

Who are we?
Food Choice at Work (FCW) uses an evidenced based approach to support employees to eat well at home and in the office.


What personal data do we collect?
When you register as a Food Choice at Work user, we collect your full name and email address.

If you choose to complete the online questionnaires, we will ask for further information including your date of birth and gender.

Participants of our health clinics or consultations will also be asked for their date of birth and gender, as well as questions concerning their general health and dietary habits. Some of this information is considered as Special Categories of Data and we will ask for your consent to process this information. You can withdraw this consent at any time – See “Withdraw Consent at any time” in the below “What are your Data Protection Rights?” section.”


Why do we collect this information?
Personal data collected is strictly used only to:

  1. Enable access to our Web and Mobile App services
  2. Provide a private, personalised health and diet wellbeing assessment
  3. Assess the efficacy of the Food Choice at Work programme within your workplace
  4. Generate and publish any scientific research regarding the efficacy of the Food Choice at Work programme


Who might we share your information with?
Only your Food Choice at Work site leader has access to your personal clinic data. All other personal data stored is anonymised for security purposes. FCW does not share your personal data with your employer or with third parties.

Who do we pass your information to?
We pass personal information, including personal sensitive data if necessary, to:

Data Controllers
Companies that act as service providers who collect data based on a user’s interaction with those shared services through third-parties. The companies include :

  • Zoom

Do we transfer your personal information outside of the EU?
Your personal information is generally processed and stored within the EU.
We rely on service providers to provide our webinar service.
Some of these service providers are based in countries outside the European Union, including the United States. A limited amount of your personal information may be accessed by, or transferred to, these service providers so that we can provide this service to you.

Where we, or our service providers, transfer your personal information outside the EU, we will take steps to ensure that your personal information is adequately protected and transferred in line with data protection law.


How long do we retain your information?
Food Choice at Work retains your personal information for the duration of our contract with your employer or until you request for your personal data to be deleted.

At either point, FCW will delete all personal data from our records, including any nutrition consultancy histories and reports, before anonymising survey and clinic data for research purposes.

What are your Data Protection Rights?
Food Choice would like to make sure that you are fully aware of all of your Data Protection rights.

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

You will also be able to withdraw consent by contacting us using the details here –


How to contact us
If you have any questions about the Food Choice privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

You can find our contact details here –

Our Data Protection Officer is Dr Fiona Geaney and you can contact her by email at

How to contact the Data Protection Commission
Should you wish to report a complaint or if you feel that Food Choice has not addressed your concerns in a satisfactory manner you can contact the Data Protection Commission:

Address: Data Protection Commission Canal House, Station Road, Portarlington, Co. Laois, R32 AP23

Telephone: +353(0761)104800

LoCall: 1890 252231

Fax: +353 57 8684757


Changes to the privacy notice and your duty to inform us of any changes
This version was last updated on 2nd July 2021. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.